Project Management & Budgeting
Comprehensive approach to project management

PM & Budgeting

Project Management and Budgeting

Effective project planning and control, resource allocation including time sheets utilization and expense reporting
  • Project budget creation and tracking with ability to store different budget versions
  • Unlimited number of projects
  • Integration with other systems (MS Dynamics AX, NAV, GP)
  • Project planning in table and Gantt chart view
  • Project performance control
  • Separate cabinet for each project containing all project information from other modules
Modules
Project Management

Project Management

1. Project and budget planning  

  • Combined, assumptions, milestones, unit based planning and budgeting
  • Tasks planning for team as well as personal tasks
  • Resource allocation and workload planning
  • Budget template management per country, per service and client specific
  • Invoicing based on milestones, Project Performance Report and units

2. Project control

  • Optimization of resource utilization and workload based on various reports
  • Documents status tracking
  • Amendments management
  • Project status reporting
  • Project performance analysis
  • Earned value analysis
  • Cash flow
  • Endless reporting possibilities

3. Project information flow

  • Management of project related information
  • Project news
  • Project communication
  • Regulatory affairs tools
Time Sheets & Utilization

Time Sheets & Utilization

  • PM Module integration
  • Time sheets applicable for project and non-project activities
  • Tool for time sheets approval/rejection by managers
  • FTE (Full-Time equivalent) tracking
  • Project resource allocation planning
  • Easy data entry
  • All needed reports and statistics
  • Professional reports
Expense Reporting

Expense Reporting

  • Project-based expense management
  • Expense tracking by item
  • Data upload from client's banking systems
  • Combined receipts scanning
  • Possibility to create complicated approval workflow
  • Cash management
  • Office expenses
  • Export to financial software
  • Out-of-box reports

Project Management

1. Project and budget planning  

  • Combined, assumptions, milestones, unit based planning and budgeting
  • Tasks planning for team as well as personal tasks
  • Resource allocation and workload planning
  • Budget template management per country, per service and client specific
  • Invoicing based on milestones, Project Performance Report and units

2. Project control

  • Optimization of resource utilization and workload based on various reports
  • Documents status tracking
  • Amendments management
  • Project status reporting
  • Project performance analysis
  • Earned value analysis
  • Cash flow
  • Endless reporting possibilities

3. Project information flow

  • Management of project related information
  • Project news
  • Project communication
  • Regulatory affairs tools

Time Sheets & Utilization

  • PM Module integration
  • Time sheets applicable for project and non-project activities
  • Tool for time sheets approval/rejection by managers
  • FTE (Full-Time equivalent) tracking
  • Project resource allocation planning
  • Easy data entry
  • All needed reports and statistics
  • Professional reports

Expense Reporting

  • Project-based expense management
  • Expense tracking by item
  • Data upload from client's banking systems
  • Combined receipts scanning
  • Possibility to create complicated approval workflow
  • Cash management
  • Office expenses
  • Export to financial software
  • Out-of-box reports
 
Flex Databases has developed a good understanding of our core system and workflow, added new functionality while maintaining the complex database structure.
 
Juan Carlos Chia. Vice President, IT, Worldwide Clinical Trials
Benefits and features
  • Budget different versions creation and storage
    Budget changes implementation with an ability to restore previous versions
  • Resource management
    Effective human resource management with the usage of time sheets mechanism. Comprehensive plan and analysis of financial part of projects
  • Dynamic reports
    Automatic report update 
  • Specific clinical projects requirements implementation
     CTMS module integration
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